HUMAN RESOURCE OFFICER

The Kenya Institute of Management (KIM) is the hub of management and leadership excellence providing the highest quality professional and institutional development programs for greater growth and expanded opportunities. Our mission is to steer and champion excellence, integrity and competitiveness in individuals and organizations. The Institute hereby seeks to recruit results-oriented and self-driven experienced

professional to join our team for the position below:

HUMAN RESOURCE OFFICER

The position will be responsible for coordinating overall administration of the department which a conducive

working environment, data management, leave management and general cleanliness of the office.

KEY RESPONSIBILITIES OF THE JOB

a) Data management and profiling by entering and updating employment and status-change data including

appointments, probation, promotions, transfers, separations, confirmation dates, end of contracts and staffing

changes for all the months and preparation of related periodic reports.

b) Preparation of monthly payroll and ensure that all statutory deductions reports are forwarded to finance

department for payment by the 5 th of every month.

c) Manage all types of leave i.e. study, annual, paternity, and compassionate for the entire institution including

the branches, leave schedules and leave administration for all staff.

d) Provide general clerical and administrative support to the Human Resources Division; compose and type

letters, memoranda, and other correspondence related to assigned human resources programs and activities;

prepare a variety of reports including technical reports and status reports pertaining to human resource

management program.

e) Assist in ensuring that all staff have up to date Job Descriptions and their files are neat and tidy, up to date

and properly kept in safe custody.

f) Perform a variety of general office support duties; make copies; maintain calendar of activities, meetings,

and various events for assigned staff; process mail including receiving, sorting, time-stamping, logging, and

distributing incoming and outgoing correspondence and packages and order office supplies.

g) Assist in analyzing staff needs and performance reports include appraisal, training needs analysis and

general performance of employee including PIP.

h) Follow up with medical providers for KIM employees ensure they are covered and issue them with medical

cards.

i) Process staff badges for all employees including new employees.

j) Assist in the development, communication and enforcement of the Institute’s policies, procedures and code

of ethics to govern staff and stakeholders on ethical practices of the Institute.

KEY SKILLS AND COMPETENCIES

a) Accuracy of HR records

b) Effective administration of HR Registry -database/HRIS

c) Compliance with HR Policies

d) Skills Audit

e) Payroll

f) Records Management

g) Knowledge of Enterprise Resource Planning

h) Computer literacy

KNOWLEDGE AND EXPERIENCE REQUIRED

a) Two (2) years’ of relevant experience

b) Bachelor’s degree in Human Resource from a recognised institution

c) Member of IHRM.

Interested candidates are advised to use link below to apply:

https://forms.gle/AvE2f8FbhqPKKbHy6 to reach us by 7th June, 2024.

NB: Late applications will not be considered. Only shortlisted candidates will be

contacted. KIM is an equal opportunity employer.