ADMINISTRATIVE ASSISTANT - LEARNING AND ADMISSIONS

The Kenya Institute of Management (KIM) is the hub of management and leadership excellence providing the highest quality professional and institutional development programs for greater growth and expanded opportunities. Our mission is to steer and champion excellence, integrity and competitiveness in individuals and organizations throughout Africa and beyond.

JOB PURPOSE

The job holder is responsible facilitate student training in Certificates, Diploma and certification courses through student admission.

REPORTS TO - BRANCH MANAGER / NAKURU BRANCH.

KEY RESPONSIBILITIES 

a)      Facilitate implementation of the semester timetable to be able to monitor classes and be able to allocate the class venues.

b)      Monitor the lecturers’ class attendance in liaison of with the class representative and use of lecturer attendance list to ensure that they attend classes.

c)       Maintain a lecturer’s performance management system through conducting performance evaluation and communicate the results from to the lecturers.

d)     Responsible for proper utilization of space and control class sizes for conducive learning environment.

e)      Assist in CATs and Work Based Assignment (WBA) through implementation of the schedules/timetables for the CATS, Supervising Data Entry of WBA/CAT marks, attending to student’s problems by liaising with lecturers in relations to CATS/WBA, Effective management of the WBA/CAT data and receiving CATs and WBA marks from lecturers.

f)       Conduct student orientation at the beginning of the semester to acquaint on course offered and the rules and regulations of the school.

g)      Conduct admission of the new students and registration of continuing students for new semester.

h)      Issue of CATs cards and gate passes to students to be able to monitor fee payment and clear students for CATs as per the rules and regulations.

i)        Receive and file  score sheets  for WBAs and CATS from lecturers for data entry

j)        Coordinate the issuance of nominal roles to be able to monitor student’s registration.

k)      Process lectures claims and act as the first point of contacts for the lecturers when they have queries.

l)        Responsible for coordination of Certification courses.

KNOWLEDGE, SKILLS AND EXPERIENCE

Diploma in a relevant field from a recognized Institution.

Three (3) years of relevant work experience.

How to Apply.

Interested candidates are advised to send an Application letter in MS Word format to the email address: recruitment@kim.ac.ke to reach us by 17th January 2020. In addition, please attach a curriculum vitae that contains details of your qualifications, experience and positions

held relevant to this role. Include your day and evening telephone numbers, email address, names and address of three professional referees.